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Terms & Conditions

Centre for Proteomic and Genomic Research
CONFLICT OF INTEREST POLICY
for
THE KNOWLEDGE TRANSFER PROGRAMME (KTP)

 

Overview

The Knowledge Transfer Programme’s (“KTP“) Conflict of Interest Policy (“CoIP“) identifies the types of roles, relationships, and interests that may cause conflict. The CoIP further identifies the implications in relation to Expert selection and review, KTP project selection, work packages review at Hosting Institutions (as defined under the Terms and Conditions of Service) and the selection process of the Scientific Review Group, comprised of the Review Committee (“RC“) and Scientific Advisory Committee (“SAC“).

Purpose

The CoIP relates to conflicts of interest (“CoI“) in respect of scientific research and training efforts managed through KTP.

The purpose of this policy is: 1) to encourage the recognition and disclosure of real or apparent conflicts of interest and to manage them; 2) to ensure that decisions made about a KTP project and the use or disposition of the assets of or available to a KTP project are made honestly, prudently, and solely for the benefit of the dedicated KTP project; and 3) to ensure that decisions are unbiased and not influenced by any personal gain or other personal benefit to “Interested Persons” who take part in a decision or whose decision may affect a applicant project or candidate expert.

To whom does this CoIP apply?

The CoIP applies to each member of the RC and SAC, and to individuals who participate in any manner or through any means in the activities of the KTP (“Participating Member“). Each member of the RC and SAC and each Participating Member agree to comply with the following, as applicable:

I. KTP’s CoI Policy

This CoIP breaks down the roles, relationships, and interests of the members of the RC and SAC, and any other Participating Member, for application in the following three (3) major categories:

1. May not serve
(section II  )
2. May not review application
(section II)
3. May review application
(section II)
Waiver Status: Issued under exceptional circumstances only Issued as appropriate None needed
Types of Conflict: Any direct financial benefit for RC/SAC or close relative (a) Indirect financial benefit for RC/SAC or close relative (b) Minor Professional Role(c)
Major Professional Role on an application or for project/expert selection(a) Salaried employee of applicant institution or PI(b)
Member of standing SAC (a) Professional Associate of individual with Major Professional Role(b)
Major Professional Role on a submitted project application or ongoing to Committee members (a) known by CPGR

a. Major professional roles = Cannot serve on the SAC.
b. Professional relationships = May serve on the SAC, may not participate in discussion and evaluation of the application.
c. Minor professional roles = May serve on the SAC, may review application.

Examples of Areas where Conflict of Interest May Arise
  1. Persons or organisations supplying goods and services used in connection with the KTP;
  2. Persons or organisations from whom property or equipment is leased for the KTP;
  3. Persons and firms who are, or who are planning to, make gifts, purchases or sales of real estate, security, or other property in connection with the KTP;
  4. Competing organisations;
  5. Related persons, friends and employees.

II. Managing and Responsibilities for managing CoI

KTP administrators and all RC/SAC members and review participants must:

(i) certify that, at all times, they will maintain the requisite confidentiality of all materials and matters associated with their participation in initial peer review; and

(ii) each individual who is a member of a RC and/or SAC, but is not affiliated with any entity, government, or academia, must submit to KTP a signed statement of compliance attached at Appendix A and notify the Chairman of the relevant committee, of any apparent, or actual CoI.

II. 1 Financial Benefit

An RC and/or SAC member has a real CoI if he/she or a close relative or professional associate of the RC and/or SAC member has: 1) received or could receive a direct financial benefit of any amount deriving from an application or proposal under review; or 2) received or could receive an indirect financial benefit from the applicant institution or Principal Investigator (“PI“) of an application. An RC and/or SAC member has a real or apparent CoI, he/she must immediately recuse him/herself from the review process. This should be done in writing to the chair of the respective committee.

II.2 Employment

An RC and/or SAC member who is a salaried employee, whether full-time or part-time, of the applicant institution or PI, or is negotiating for employment, shall be considered to have a real CoI with regard to an application from that organisation or PI.Provided that any other real or apparent CoI is resolved, an RC and/or SAC member who has a CoI due to their current or pending employment may not participate in the review of the application in question (“out of the room” or “may not review“) but may review other applications under consideration as advised by the chair of the RC and/or SAC.

II.3 Individuals Participating with Major Professional Roles

An individual participating in a KTP project with a major professional role (as defined below) may not serve as a member of the SAC where the application in question is reviewed (“out of the SAC” or “may not serve“) unless a waiver is granted by the KTP administrators in advance of the meeting.

Even where a KTP administrator’s participation in the review would not violate common codes of ethical conduct, if she/he is identified as someone who will participate in a KTP project with a major professional role, she/he may not serve as a member of the SAC where the application in question is reviewed (“out of the SAC” or “may not serve“).

Individuals participating with “major professional roles” include: The PI or any one of multiple PIs, and individuals listed on an application as Senior/Key Personnel, Project/Site/Core Directors, Other Significant Contributors, collaborators, and consultants.